top of page

HOTEL STAY: Here is your pre-departure checklist?

Are you heading out of your city for a stay at a hotel for an event or an upcoming conference? Here is a list of things to prepare before you head out.

  • Hotel Reservations and Confirmation: Ensure that your hotel reservations are confirmed and that you have the necessary booking details.

  • Event/Conference Details: Make sure you have all the necessary information about the event or conference, such as schedules, agendas, tickets, and any relevant contact information.

  • Travel Arrangements: Plan your transportation to and from the event location. If you're flying, make sure you have your flight tickets, identification, and any necessary travel documents.

  • Packing Checklist:

    • Clothing appropriate for the event or conference.

    • Comfortable shoes, especially if there's a lot of walking involved.

    • Toiletries (toothbrush, toothpaste, shampoo, etc.).

    • Chargers for your electronic devices.

    • Any required medications or medical supplies.

    • Any presentation materials or documents you'll need.

    • Business cards for networking.

    • Travel-sized umbrella or raincoat.

    • Snacks and a reusable water bottle.

    • Laptop or tablet if needed.

    • Power bank for charging on-the-go.

  • Itinerary: Create an itinerary with details about your schedule, including event timings, sessions, meetings, and any free time you might have for leisure.

  • Map and Directions: Familiarize yourself with the event venue and nearby locations. Have directions saved on your phone or printed out.

  • Contact Information: Save important contact numbers, such as the hotel, event organizers, and emergency contacts.

  • Technology: Make sure your devices are charged, and consider bringing a power strip in case there are limited outlets in your hotel room.

  • Emergency Kit: Pack a small first aid kit with essentials like band-aids, pain relievers, and any personal medications.

  • Entertainment: If you have downtime, bring a book, magazine, or any other form of entertainment.

  • Wallet and Documents: Double-check that you have your ID, credit/debit cards, and any other necessary documents.

  • Languages: If you're traveling to a place with a different language, familiarize yourself with some basic phrases and local customs.

  • Backup Copies: Consider having digital copies of important documents (like travel insurance, tickets, and IDs) saved in a secure cloud storage account.

  • Weather Forecast: Check the weather forecast for your destination so you can pack appropriate clothing.

  • Hotel Check-in: Confirm the hotel's check-in time and ensure you'll arrive at the hotel within that window.

Remember that proper preparation can enhance your travel experience and help you make the most out of your event or conference weekend stay.

bottom of page